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1
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Coordinate with division head/faculty member to determine advertising budget, position rank, and salary range
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Hiring Manager
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2
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Define search committee mission and appoint the committee with HR ex officio representation (for clarification on policies and procedures) and identify administrative support
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Division Chair
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3
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Decide on sources of ad, ad text/job description (including screening questions/applicant instructions)
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Search Committee
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4
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Use HRAS to complete NEW POSITION; gather PI and chair approvals. SOP Finance will verify that funding sources exist to fund the potential new hire
Note: this does not verify funding for ad fees or recruitment expenses (i.e., food, dinner, or other expenses – instead, use InfoPharm to verify funding for ads/recruitment expenses).
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Administrative Support
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5
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Complete the EOF SOP form (found at M:\HR\SOP Recruitment Plan EOF-1.doc) and attach to the HRAS action. Also attach the position advertisement, any letters of announcement being sent to other Schools, or outside agencies.
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Administrative Support
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6
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Submit action to Equal Employment Opportunity Office (EEO) through EPA Recruitment Web.
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SOP HR
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1 – 3 days
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7
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Request is approved and posted to UNC Employment Opportunities.
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EEO
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1 – 3 days
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8
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Review applications (salaried tenure-track positions must be posted for at least 45 calendar days prior to any contact from Search Committee) by logging into EPA Recruitment Web. For assistance using EPA recruitment web click here
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Search Committee
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9
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After 45 days submit the interim selection document in EPA Recruitment Web
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Search Committee Chair
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10
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Selection document is approved
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SOP HR
SOP Dean’s Office
EEO
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1 – 3 days
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11
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Invite candidates to interview with Search Committee, Division Faculty (could include giving talks or seminars, presenting research data. Be sure to record interview dates.
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Administrative Support
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12
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Discuss candidate interviews; determine finalists
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Search Committee
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13
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Contact finalist candidates to complete required paperwork for submission with HRAS New Hire action:
<!--[if !supportLists]-->o AP-2<!--[endif]-->
<!--[if !supportLists]-->o AP-2a<!--[endif]-->
<!--[if !supportLists]-->o CV in the preferred format<!--[endif]-->
<!--[if !supportLists]-->o Four outside letters of recommendation (candidate provides names of two search committee chair members)<!--[endif]-->
<!--[if !supportLists]-->o Criminal Convictions Check Form, returned in a sealed Envelope directly to SOP HR<!--[endif]-->
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14
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Before a candidate can be selected as a finalist, the Full Professors must vote on the appointment. Appointment paperwork is reviewed.
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15
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Complete final selection document in EPA Recruitment Web selecting final candidate. After the appointment package is assembled and voted on it goes to SOP HR and SOP Dean’s Office, and EEO for final approval.
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Search Committee Chair
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16
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Final Candidate is approved.
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SOP HR
SOP Dean
EEO
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1 – 3 days
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17
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Criminal Convictions Check is submitted
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SOP HR
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1 – 3 days
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18
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Dean initiates recommendation letter to the Provost recommending appointment
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Dean
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19
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Create New Hire form in HRAS by accessing the original New Position request form.
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Administrative Support
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20
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Attach completed documentation collected from above and save as a pdf document using the following naming conventions:
<!--[if !supportLists]-->1. Candidate Lastname, First Name NE AP-2 Effective Date (XX/XX/XXXX)<!--[endif]-->
<!--[if !supportLists]-->2. Candidate Lastname, First Name NE AP-2a Effective Date (XX/XX/XXXX)<!--[endif]-->
<!--[if !supportLists]-->3. Candidate Lastname, First Name NE CV Effective Date (XX/XX/XXXX)<!--[endif]-->
<!--[if !supportLists]-->4. Candidate Lastname, First Name NE Search Committee Report Effective Date (XX/XX/XXXX)<!--[endif]-->
<!--[if !supportLists]-->5. Candidate Lastname, First Name NE Outside Letters Effective Date (XX/XX/XXXX)<!--[endif]-->
Also submit 9 copies of this packet to SOP HR
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Administrative Support
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21
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Criminal Convictions Check Returned Approved
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Public Safety
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1 – 15 days
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22
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Submitted in EPA Web for Campus approval
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SOP HR
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1 – 3 days
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23
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New Hire is approved at campus level
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Provosts Office/Chancellor’s Office
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Depends on committee schedules, click here for scheduling info
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24
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Provide candidate with ONYEN instructions and benefits orientation after approval at Provosts level
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SOP HR
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25
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Schedule appointment with SOP HR for new employee to complete I-9 documentation on first day of work; candidate can be provided I-9 instructions, form in advance, click here for instructions. Advise new employee to bring unsigned I-9 and all benefits paperwork to first appointment.
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Administrative Support
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