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EPA Hiring: Salaried/Fixed Term/Less than 50% FTE |
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Applicable Ranks: instructor, Clinical Instructor,
Clinical Assistant Professor, Clinical Associate Professor, Clinical Professor,
Research Assistant Professor, Research Associate Professor, Research Professor
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Step
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Action
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Responsible Person
|
Duration
|
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1
|
Create a
Salaried/Fixed-Term Faculty position (a position from 1- 5 years in duration
for which the faculty member will receive continuous monthly payments) and
less than 50% FTE (full-time equivalent, or less than 30 hours per week)
|
Hiring Manager
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|
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2
|
Use HRAS to complete NEW
POSITION; gather PI and chair approvals. SOP Finance will verify that funding
sources exist to fund the potential new hire
Note: this
does not verify funding for ad fees or recruitment expenses (i.e., food,
dinner, or other expenses – instead, use InfoPharm to verify
funding for ads/recruitment expenses).
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Administrative Support
|
|
|
3
|
Contact finalist
candidates to complete required paperwork for submission with HRAS New Hire
action:
o
AP-2
o
AP-2a
o
CV in the
preferred
format
o
Two
outside letters of recommendation
o
Criminal
Convictions Check Form, returned in a sealed Envelope directly to SOP HR
|
Administrative Support
|
|
|
4
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Approve
final candidate
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SOP HR
SOP Dean
EEO
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1 – 3 days
|
|
5
|
Submit
criminal convictions check form
|
SOP HR
|
1 – 3 days
|
|
6
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Create New
Hire form in HRAS by accessing the original New Position request form.
|
Administrative Support
|
|
|
7
|
Attach
completed documentation collected from above and save as a pdf document using
the following naming conventions:
1. Candidate Lastname, First Name NE AP-2 Effective Date (XX/XX/XXXX)
2. Candidate Lastname, First Name NE AP-2a Effective Date (XX/XX/XXXX)
3. Candidate Lastname, First Name NE CV Effective Date (XX/XX/XXXX)
4. Candidate Lastname, First Name NE Chair’s Recommendation Letter Effective Date
(XX/XX/XXXX)
5. Candidate Lastname, First Name NE
Outside Letters Effective Date (XX/XX/XXXX)
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Administrative Support
|
|
|
8
|
Return
criminal convictions check form
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Public Safety
|
1 – 15 days
|
|
9
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Submit in
EPA Web for approval
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SOP HR
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1 – 3 days
|
|
10
|
Approve
New Hire
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Provosts Office
|
|
|
11
|
Provide
candidate with instructions for ONYEN creation and benefits orientation
|
SOP HR
|
|
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12
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Schedule
appointment with SOP HR for new employee to complete I-9 documentation on
first day of work; candidate can be provided I-9 instructions, form in
advance, click here
for instructions. Advise new employee
to bring unsigned I-9 and all benefits paperwork to first appointment.
|
Administrative Support
|
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